Direct Procure-To-Pay Process Manager in Huntersville, NC at American Tire Distributors

Date Posted: 7/28/2020

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Job Description

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Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD’s coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies. 

Position Description: 

Reporting to the Procure-To-Pay Director, the Procure-To-Pay Process Manager will manage/oversee the end-to-end process comprised by the Procurement and Accounts Payable functions. This individual will be the main point of contact for both ensuring the successful delivery of our P2P activity for the Shared Services team, as well as the management of other critical P2P activities executed by ATD resources including Accounts Payable, Supplier Master, Influence on Procurement, Vendor Partner AR/Credit Relationship Management, internal P2P customer service. The successful candidate will be expected to provide leadership, problem solve, recommend solutions, and exercise good business judgment in decision-making on a continuous basis. They will also need to manage associates within AP and provide influence and stakeholder management outside the function, ensuring balanced work activities and overall department efficiency. This role will oversee team members’ vendor payment activities/disputes, reconciling items, and manage required support from third parties. This role will play a critical part in advancing ATD’s journey into a fully realized Shared Services organization and manage end-to-end processes accordingly.

Essential Duties & Responsibilities

Accounts Payable Management

  • Lead the daily operational aspects of the Shared Services P2P activities
  • Coordinate all aspects of Accounts Payables process execution, including the daily processing of all invoices and payments while ensuring a seamless linkage across the P2P process
  • Supervise the reconciliation of accounts to ensure accurate liabilities are recorded
  • Streamline the supplier onboarding process
  • Ensure solutions that drive positive results while maintaining a high level of data quality (especially around GL coding and anything impacting accruals).
  • Be a driver, collaborator, thought leader, influencer
  • Able to solve complex problems with simple solutions
  • Design and build key controls around P2P transactions
  • Coordinate process audits (eg. SOX) and propose remediations to findings
  • Establish and maintain measurable performance metrics that drive value across the process
  • Partner with Treasury & Procurement to drive payment terms consistent with company's cash management goals
  • Dedication to accuracy of payables coding and adequate review of all staff deliverables
  • Support the completeness and timeliness of accruals for the financial close process
  • Optimize the EDI transmission process and leverage to other vendors where possible.
  • Troubleshoot and assist team members with vendor payment activities/disputes, reconciling items, and manage required support from third parties (ATD – DC or third party vendor).
  • Maintain timely and accurate payment to all ATD vendors, and achieve all available payment discounts
  • Improve efficiency with team members and overall processing.  Drive associates to consistently surpass individual performance metric goals
  • Support the P2P Director in reviewing departmental results and directing teams towards developing corrective action plans as necessary
  • Ensure team's activities, reports, and results are in compliance with regulations, accounting principles and company policies
  • Manage the preparation and/or review of reports in support of internal and external audits, and resolve open items and perform root cause analysis with resolution
  • Perform monthly and year-end closing efforts including accruals and audit schedules
  • Serve as point of escalation for all vendor related issues
  • Supports the 1099 process as directed
  • Manage the resolution of payment issues with an ongoing focus of identification of opportunities for process improvement, implementation of best practices, and department goals
  • Responsible for maintenance and enforcement of ATD’s P2P policies
  • Assume ownership over the operation and certification of the controls around the Procure-to-Pay cycle
  • Assist with relevant product enhancements to the key systems supporting the P2P process
  • Monitor and manage vendor performance against benchmarks, targets, quality and reliability
  • Improve the accuracy and timeliness of expense accruals in support of the financial close process

Process Improvement Management

  • Partner with internal stakeholders to continuously refine and simplify standard P2P processes keeping in mind the user experience
  • Report and analyze key AP process metrics and implement process improvements to improve metric performance
  • Support the development of a Lean Six Sigma culture and skill set in P2P including identification and implementation of best practices and consistent & repeatable high-quality processes
  • Reduce payment issues, continuously improve departmental image, and focus attention on maximizing efficiency
  • Partner with Suppliers and Stakeholders to drive transaction automation strategies
  • Continuously transform the P2P process through automation
  • Establish and maintain measurable performance metrics that drive value added activities
  • Establish and drive a customer-centric, streamlined source of information on all things P2P

Team Management

  • Oversee and monitor daily activity and function of the direct Accounts Payable department ensuring balanced work activities and overall department efficiency.
  • Effectively coach and lead direct reports including performance feedback, training, development opportunities, and career discussions.

Direct Report Position Title(s)

  • AP Team Leads, Supervisors, AP Sr Specialists, AP Specialist



  • Bachelor's Degree in an accounting, business, supply chain, or related discipline. MBA preferred.
  • 10-15 years' experience in increasingly broader procurement, accounts payable, business or functional roles with a proven track record of achievement and growth in leadership
  • 5 years’ experience within a large, high-volume P2P function
  • Strong, broad knowledge of AP and Procurement processes and practices.
  • Experience in leading P2P execution
  • Hands on experience using ERP/P2P systems such as Coupa and Oracle
  • Possess a professional designation such as Accredited Payables Manager (APM) or CPSM (Certified Professional in Supply Management)
  • Demonstrate strong problem solving skills with focus on understanding metrics/analytical data
  • Strive to be a hands on leader, with a focus on continuous process improvement

Build a challenging and rewarding career with us!

American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace

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Job ID: R12384